meatsoft (for Web)

Goods Receipt (GRV)

A Goods Receipt Voucher (GRV) records the physical receipt of goods ordered from a supplier and updates the relevant inventory balance.

GRV process

Supplier Order created ??? Goods arrive at plant ??? GRV captured ??? Stock updated

Creating a GRV

1. Navigate to Dry Storage ??? GRV.
2. Click New GRV.
3. Select the Supplier Order that the delivery relates to.
4. The system pre-fills the expected quantities from the order.
5. Adjust quantities to reflect what was actually received (short deliveries, over-deliveries).
6. Enter the delivery note number and invoice reference.
7. Click Save.

Stock levels are updated immediately upon saving.

Partial deliveries

If only part of an order arrives, enter only the received quantities. The supplier order remains open for the outstanding balance. A subsequent GRV can be raised when the remainder is delivered.

GRV history

All GRVs are accessible under Dry Storage ??? GRV ??? History. Filter by supplier, date range, or order number to find a specific receipt.

Discrepancies

If the quantities received do not match the delivery note:

1. Record the actual received quantity in the GRV.
2. Add a note in the Remarks field explaining the discrepancy.
3. Raise a query with the supplier through your procurement team.